Saffron Automated Workflow Management..

..is a platform designed to digitise the project management journey, also to provide complete control throughout any project process and Client Lifecycle Management. Our system empowers teams to follow processes such as mandate onboarding and fund launches, ensuring all documentation, including the KYC process (IDV, PoA, and AML) flows are addressed correctly, accurately and in a timely manner, providing you with tools to run a full audit trail with confidence. With customer onboarding times reduced dramatically and regulatory compliance taken care of, we give you peace of mind and a complete focus on building your business.

Saffron takes the approach of a project manager, with four distinct levels of activity: Programmes, Projects, Sub-projects and Tasks. Users can drill down to the lowest level of detail within all tasks to update status and utilise the Task Sign Off facility. This control includes: sign off of documents; the confirmation of delivery or uploading of documents; fee review and sign off; acceptance of KYC system integration; and external user messaging. Users in all relevant departments across the firm and beyond (e.g. in third party administrators) are brought together by this unique, collaborative tool. If a new team member is introduced, he/she can automatically see the status of all tasks and who is due to do what task by which date.

Product functionallity and target markets

Saffron HUB is designed for...

Mandate onboarding

The platform monitors and streamlines multiple processes, including the pre-IMA stage involving legal documents, a stage that is often handled manually and is therefore inherently slow and prone to error.

Once the IMA has been agreed, the solution ensures that the mandate information is communicated to various departments and all tasks are completed through to the end of the project.

Fund launches

The major issue with fund launches is workflow. Each individual involved breaks the project down into smaller tasks that reflect their own input but does not necessarily provide the detail in their project plans so that everyone involved can understand it.

Fund launches can also be complex, involving multiple parties (both internal and external) which then introduces a significant keyman risk and duplication of effort associated with all of the hand-offs in the process. Our solution logs all events and actions in one central location to give transparency to all relevant parties.

Digital Project Management

Saffron’s platform enables project and programme managers to monitor and control every detail within numerous projects simultaneously across the organisation at any one time. Through Saffron’s Gantt chart dashboard view managers can quickly assess and advance projects, identify bottle necks and progress projects to completion. Every project contains all relevant information including tasks, documents, reports and milestones.

Functionality

Project Management System

Saffron’s platform enables project and programme managers to monitor and control every detail within numerous projects simultaneously across the organisation at any one time. Through Saffron’s Gantt chart dashboard view managers can quickly
assess and advance projects, identify bottle necks and progress projects to completion. Every project contains all relevant information including tasks, documents, reports and milestones

• Project participants can be added with secure access to the system to share and prioritise the tasks.

• Task permissions can be assigned to participants enabling to add, comment on and edit information, view and sign off documents quickly and effortlessly.

• A project manager has complete control over tasks and timeline with ability to edit and align milestones to ensure project targets are met.

• The dashboards highlight any overdue, critical or blocked tasks to ensure smooth running of projects

Functionality

Projects and Programmes dashboard
Gantt Chart and My Task view
Task management, monitoring and alerts
Task timeline and milestones management
Project RAG status
Process start-to-end controls
Integrated Document Management
Full permission-based access
Email notification and management

Document Managament

Our Document Management functionality is imbedded throughout the whole platform. This enables multiple assignees to access and share all project documents within the single project. Users can view, review, upload and update, sign, authorise or sign off any document or information within a task. Master documents can be stored and uploaded to ensure business continuity

• Documents can be uploaded directly from the Client Portal, through a specific task or any central point.

• All document versions are stored within the Client Portal, Synchronising as the project progresses with full audit trail available.

• Documents can be shared with multiple internal or external related to the project, users with assigned capabilities can review, comment or sign off.

• All document versions will be stored within the system with easy user access.

• All document are secured by the project manager’s permissions

Functionallity

Document storage
Embedded document viewer
Synchronisation or documents with projects or
programmes
Roles and permissions controls
Data and version control
Project status and updates
Full audit trail and document versioning
Automatic Client Portal filing
Multi document version control

Template Management

Saffron’s pre-configured library of 50 plus templates delivers a set of easy to use templates that can be edited, updated and reviewed prior to a project being created. Task responsibilities for Internal and external users can be selected and edited along with the task flow, dates, timelines and task priorities.

• Documents can be assigned to a specific task or default project template.

• Out of the Box (OOTB) projects can be quickly deployed ensuring all Internal project processes are adhered to.

• OOTB processes have been setup to address mandate onboarding, fund launches, KYC & AML processes, document signing and fee rebates.

• Build your own company processes to re-use time and time again

Functionality

Create, Draft, Live, On-hold, Competed, Deleted status
OOTB pre-set projects
OOTB pre-set programmes
Project Preview
Excel Ingestion
Client Logo setup
Client Portal integration for client details,
documents, internal contacts and external roles
50 plus pre-defined templates

Client Portal

Saffron Client Portal is a hub of all teh Client or fund data. Our neat tab-based dashboards enable user access to all portal information. The system synchronises with CRM systems to ensure the most up to date data synchronisation.The portal holds all relevant company information, incudinmg entity structure, KYC/KYB information and monitors all regulatory information with our automated process management workflow to alert compliance teams.

• The solution has a roles area that enables all client entity information to be stored, including custodian, fund admin, depository parties and other key roles.

• All document versions are stored within its own documents area, with the ability for all users with relevant permissions to view, review and sign off.

• Stores all client and entity information. The Fund Hub stores all fund information & documentation, the system also displays the Fund, Sub-Fund, Share Class or Sleeve structure.

Functionallity

Search functionally
Entity and Fund dashboards
KYC and AML access and storage system, including controllers, individuals and UBOs
Document Management view and document updates Client Roles database
Synchronisation with leading CRM tools
General entity information
Full Fund structure, including Sub-Fund, Share class and Sleeve
Synchronizing Fund and Mandate’s from the Project management solution

KYC & AML System

KYC and AML is one of the key modules of the Saffron solution. Via a number of third-party systems, we deliver a fully integrated KYC and KYB process, including real-time ID verification, proof of address and anti-money laundering. We cover up to 200 countries and provide an ongoing monitoring and alert system to ensure that all AML checks are monitored, including global sanctions and watchlists, politically exposed persons and adverse media.

Functionality

KYC and KYB integrated with leading IDV and AML solution
ID Verification, Passport, Driving Licence, ID with Proof of Address
Face matching technology
Global Sanctions and watchlists
Politically Exposed Persons
Adverse Media
Ongoing Monitoring
Up to 200 countries
Open API to integrate with other preferred AML providers

Audit and Reporting

Saffron has embedded an audit control and reporting service that collects all internal and external user movements, edits and access within the system. All information is securely logged along with any
associated files or documents that can be uploaded to a pre-designed audit report and run in realtime or pre-set schedule or on project completion. All projects have an ad-hoc or scheduled report function. Any pre-defined document, such as AAF 01/06, SaS 70 or GS007 reports, can be configured prior to the solution delivery.

Functionality

Pre-configured audit reports
30-day status report
Dates, times and status in a single view
Scheduled reporting
AAF 01/06 Report, GS007 Audit Report, SaS70 Report OOTB
Embedded actions, emails, users and documents within a single report

Solution summary

Operational Benefits

Gain control
Operational risk reduction of Mandate Onboarding and Fund Launches

Save time
Faster onboarding processes, generating quicker client revenue fees

Reduce risk
Regulatory audit trailed controlled system — capturing aspects to all processes, plus reporting, including AAF 01/06 documents and timelines

Improve profitability
A delay in onboarding a $100m mandate or launching a new fund by just one month might cost an asset manager millions of dollars in lost revenues. Our solution delivers straight to the bottom-line.

Generate more business
Saffron HUB can help asset managers to win mandates. It provides asset managers with more operational and audit control, less risk of missing regulatory requirements and ultimately can help them to secure new business.

Key features

Real-time monitoring
Complete control for internal stakeholders to manage and monitor all the fund launch and new mandate processes in real-time. Our solution is a collaborative tool that provides full transparency to internal teams. Dashboards deliver the full picture for all programmes, projects and tasks - to the C-suite and all operational staff.
Audit trail
Throughout any process mandate onboarding or fund launch, the Saffron IOS solution logs and time stamps each user's activities, the kick-off of the overall programme, project, sub project and task. This information is then either published into a managers report, internal audit report or external auditor report, which covers off compliance reports such as: AAF 01/06 - ISAE 3402 - SAS70.
Templates
Our solution uses a library of configurable templates, which means that different activities can all follow the same basic procedure.
Plug and play
The Saffron IOS platform is an out-of-the-box solution that requires minimal set-up and training.

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Our state-of-the-art solution can be rapidly deployed, have low set up costs, and scalable architectures to help you quickly gain competitive advantage in rapidly expanding markets. See our solution in action…

Saffron Automated Workflow Management..

Mandate onboarding

Fund launches

Digital Project Management

Functionality

Project Management System

Document Managament

Solution summary

Operational Benefits

Key features

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Benefits

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